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Job Applicant Privacy Notice
TORRECID S.A, is the Data Controller of the personal data of the person concerned and informs you that these data will be processed in accordance with the provisions of Regulation (EU) 2016/679, of 27 April (GDPR), and Organic Law 3/2018, of 5 December (LOPDGDD by its Spanish initials), for the legitimate interest of the Data Controller, providing you with the following processing information:
Purpose of processing: to include the Data Subject in personnel selection processes by assessing their CV, carrying out an analysis of the applicant's profile with the aim of selecting the best candidate for the Responsible’s vacant position.
Legitimation of the processing: explicit consent of the data subject (art. 6.1.a GDPR).
Data retention criteria: data will be kept for a maximum period of one year, after which time the data will be deleted, guaranteeing total respect for confidentiality, both in the processing and in its subsequent destruction. In this regard, once the aforementioned period has passed, and if you wish to continue participating in the selection processes of the Data Controller, please send us your CV again.
Updating of data: in the event of any changes to your data, please inform us in writing as soon as possible, in order to keep your data updated accordingly. 
Disclosure of data: The data may be transferred, exclusively for the purposes indicated, to subsidiaries and affiliates of the Torrecid Group, or to other companies with which any company of the Torrecid Group has signed collaboration agreements.
Rights of the Interested Party: Access, correct and delete the data, as well as other rights explained in the additional information.
Additional information: You can consult the additional information in the Privacy Policy on the website http://www.torrecid.com/es/advertencia-legal/.

As part of any recruitment process, TORRECID S.A collects and processes personal data relating to job applicants. Our organization is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information do we collect?
TORRECID S.A collects a series of information about you. This includes:
Person Identity
The mandatory set of information needed to name and identify correctly a person (Person Lastname, Firstname, Second Lastname, Gender, Date of Birth, and Legal Identifier Number). An example of this could be the Social Security Number used by the HR administration to prove the identity of the person. Some fields are not mandatory set of information that could be used to partially or undoubtedly identify the physical person as like as photo and personal e-mail. The personal e-mail is required during the CV internet registration and used by the system during the Candidate authentication. Other information are the account and password used by the person for login into the system. The HR cannot see and/or decrypt the personal password, which can be independently reset by the candidate. Also a minimum and not mandatory set of current information related to the person are included (current Marital Status, Title (Dr., Mrs., ...), City of Birth, Office Held, Professional Registered). Categorized documents can be attached to the Person record for other purposes, like a CV or a Certificate of achievement of a Title of Study, Professional Qualification etc. Documents are categorized and access control to documents within can be ruled by single category. The Photo and the pdf format CV are the most relevant personal attached documents.
Nationality
The Nationality is exclusively managed by the HR administration.
Protected Category and Degree of Disability 
This information is exclusively managed by the HR administration and related to the Person independently by the Labor Contract.
Current Permanent Address
Data set containing the permanent address.
Contacts
Not mandatory set of personal contact information that could be used to undoubtedly identify the physical person as like other personal contacts, like personal telephone number or mobile number, IMS, Fax, etc. It contains also addresses different from the permanent one as well as the mailing, temporary, etc. This set of information is not mandatory.
Family & Dependents
A minimum and summarized information related to dependents as like as Number of Children, Relatives in the Company and Beneficiary Notes.
Military Service
Set of data concerning the military service obligations of the person.
Education Resume & Competencies
Set of data about the historical Area of Study attended and completed by the person. The Diploma, School, Completion Date, Score... are some details managed in this section. The candidate skills and related proficiencies declared by the candidates and/or certified by the HR during the recruiting process are also included and managed in this section.
Previous Employment Resume
Set of data managing the job/professional experience previously acquired in other companies.
Candidate Preferences
Set of data managing the candidate's work preferences in terms of company area, branch, transfer location, salary, working time, job class...
Candidate Recruiting Process
All the steps needed to manage the progress of the candidate in selection process, from receipt of the CV to the signing of the employment contract. For each step in the selection process a status and a outcome are tracked individually. One stage could be a structured and detailed assessment of the candidate stored in the system as a Candidate Questionnaire.
CV Rating
It is used by HR to rank the CVs on a discretionary basis. It can only be viewed by recruiters (functional recruitment team), it is not shown to the candidate. TORRECID S.A may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does TORRECID S.A process personal data?
We need to process data to follow certain steps after receiving your application and before entering into a contract with you. We may also need to process your data to establish an employment relationship with you.  In some cases, we need to process personal data to ensure that we are complying with legal obligations. For example, it is mandatory to check the suitability of a candidate who has been selected to work for us before they start work. eligibility to work with us before employment starts. TORRECID S.A has a legitimate interest in processing personal data during the recruitment process and for records keeping of the process. Doing so helps us to manage the recruitment process, to assess and confirm a candidate's suitability for employment and to make decisions to select a suitable candidate. We may also need to process data from job applicants to respond to and defend against legal claims. TORRECID S.A may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to meet disability obligations and to exercise specific rights in relation to employment. If your application is unsuccessful during the selection process, TORRECID S.A may keep your personal data on file in case there are future employment opportunities that match your profile. However, before we keep your data for this purpose, we will ask you for your consent, which you are free to withdraw at any time.
Who has access to data?
Your personal information may be shared internally for the purposes of the recruitment exercise. Therefore, members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff would have access to the data is necessary for the performance of their roles. We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers for reference purposes or with work experience verifiers to obtain the necessary background checks.
How does TORRECID S.A protect my data?
We take the security of your data seriously. Thus, we have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does TORRECID S.A keep my data for?
If your application for employment is unsuccessful, the organization will hold your data for a year after the end of the relevant recruitment process. However, you can withdraw your consent at any time. If your application for employment is successful, your personal data collected during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and stored for as long as you remain in employment. The periods for which your data will be held will be provided to you in a new privacy policy.
Your rights
As a data subject (within the framework of personal data protection), you have a number of rights. You can access and obtain a copy of your data on request; require the organization to change incorrect or incomplete data; require the organization to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing. You can also object to the processing of your data in the cases that TORRECID S.A is using as a legal basis for such data processing. If you would like to exercise any of these rights, please contact dpo@torrecid.com 
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to TORRECID S.A during the recruitment process. However, if you do not provide the necessary information, we may not be able to process your application properly or at all.

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